Volunteer Coordinator
We can use this area to post our ideas about the volunteer coordinator. Use the comments section, I suppose. Be sure to initial your comments.
Friday, November 27, 2009
Friday, November 20, 2009
Printer, Fax, copy Machine
Denise asked if the fax machine could be fixed.
I believe that it likes to grab up more then one page at a time when sending a thick fax.
I have not encountered the same problem - I have sent through faxes of 6 sheets with no problems. This could be worked around by dividing the fax and sending it in different batches if it has many pages.
The printer does have a printing issue and it hasn't really worked correctly since it was bought.
It only likes about one or two sheets of paper in the tray - more then that and it just grabs them and shoots them through and they come out blank.
I believe but have not investigated that the machine would need to be sent into a company to be looked at. I do not think HP has people who come out to clean and fix machines. And then what would we do for people who needed to fax while we were without a machine? I could put my printing needs on a disk and print elsewhere but the inability to fax for patrons is a problem.
I have located on-line Compu-Fort in Fort Atkinson. I have E-mailed them with the question if
they work on HP printers and would come to the library.
I did notice that just to diagnose and evaluate they charge $40.00. On-site labor is $65.00 for the first 30 minutes. 30 minutes is the minimum. Then after the first hour the fee is $95.00
per hour. So we will see what they E-mail back to us.
I believe that it likes to grab up more then one page at a time when sending a thick fax.
I have not encountered the same problem - I have sent through faxes of 6 sheets with no problems. This could be worked around by dividing the fax and sending it in different batches if it has many pages.
The printer does have a printing issue and it hasn't really worked correctly since it was bought.
It only likes about one or two sheets of paper in the tray - more then that and it just grabs them and shoots them through and they come out blank.
I believe but have not investigated that the machine would need to be sent into a company to be looked at. I do not think HP has people who come out to clean and fix machines. And then what would we do for people who needed to fax while we were without a machine? I could put my printing needs on a disk and print elsewhere but the inability to fax for patrons is a problem.
I have located on-line Compu-Fort in Fort Atkinson. I have E-mailed them with the question if
they work on HP printers and would come to the library.
I did notice that just to diagnose and evaluate they charge $40.00. On-site labor is $65.00 for the first 30 minutes. 30 minutes is the minimum. Then after the first hour the fee is $95.00
per hour. So we will see what they E-mail back to us.
Monday, November 16, 2009
Hand-outs and info.
Two new hand-outs.
Our new hours that will be starting on Monday, Nov. 30 and info. about the upcoming brainstorming session/open meeting that will take place Wed. Dec. 2nd from 5:30 until 6:30
being sponsored by the Camb. Comm. Lib. Cap. Campaign Comm. Thank you.
Plus - the Friends have given two coupons for "Free Faxing and Printing and Photo copys" to the
participants of the current workshop. Library will get reimbursed from grant. The how-tos and limits are on the card.
Our new hours that will be starting on Monday, Nov. 30 and info. about the upcoming brainstorming session/open meeting that will take place Wed. Dec. 2nd from 5:30 until 6:30
being sponsored by the Camb. Comm. Lib. Cap. Campaign Comm. Thank you.
Plus - the Friends have given two coupons for "Free Faxing and Printing and Photo copys" to the
participants of the current workshop. Library will get reimbursed from grant. The how-tos and limits are on the card.
Monday, November 9, 2009
Book Delivery Update
So far we have four volunteers for four participants in the delivery service.
Each volunteer will need some help for a while in finding titles and ordering selections.
Participants: Deliverer:
Edith Kenseth - Pam Reichmann
Fran Wendorf - Sue Beard
Elsie Aassen - Katie Gould
Margaret Smith -Doris Rusch
Each paticipant in their record has an asterik by their phone number and Ms in #29 and 32. This tells the computer NOT to notify the patron - each deliverer will be in charge of asking for any holds for their person. Currently, Edith Kenseth has four holds on the back counter by the program folders. Do not send any participants holds back - they can always be checked out and
renewed when the deliverer actually picks them up. As we talked if special due dates are needed
that can happen when deemed appropriate by the circulation desk staff.
Encourage all volunteers to look for titles in the regular collection as an option when trying to find materials for their patron. With giving them the knowledge that those titles more then likely can borrowed by ordering in large print format. Each participant should have a list in their folder of some of their reading preferences.
When checking out to the delivery person run a date due slip for the patron and then print one for the delivery person too.
More details will follow as the program develops. JB
Each volunteer will need some help for a while in finding titles and ordering selections.
Participants: Deliverer:
Edith Kenseth - Pam Reichmann
Fran Wendorf - Sue Beard
Elsie Aassen - Katie Gould
Margaret Smith -Doris Rusch
Each paticipant in their record has an asterik by their phone number and Ms in #29 and 32. This tells the computer NOT to notify the patron - each deliverer will be in charge of asking for any holds for their person. Currently, Edith Kenseth has four holds on the back counter by the program folders. Do not send any participants holds back - they can always be checked out and
renewed when the deliverer actually picks them up. As we talked if special due dates are needed
that can happen when deemed appropriate by the circulation desk staff.
Encourage all volunteers to look for titles in the regular collection as an option when trying to find materials for their patron. With giving them the knowledge that those titles more then likely can borrowed by ordering in large print format. Each participant should have a list in their folder of some of their reading preferences.
When checking out to the delivery person run a date due slip for the patron and then print one for the delivery person too.
More details will follow as the program develops. JB
FRIENDS WORKSHOP UPDATE
STAFF - The Friends' are providing three laptops and a portable printer for their workshop participants. These laptops and the printer are located (for now) on the shelves on the left hand side (when you face the shelving unit) of the Madison Comm. Foundation book shelf. The workshop starts Wednesday. The participants may be/ should be/will be coming in during library hours to practice what they are learning. The laptops will be available to them to use in the library with some set-up help from staff. Each participant will, also, be given a zip drive that they will be using and printing from so staff may need to help also with that process. The participants will be required to get a library card and the laptops will be checked out to them. Each lap top will have a generic record with a bar code for each lap top. More instructions will follow.
Wednesday, November 4, 2009
Health Benefits
In doing some research I have found getting up from a computer work station to answer the phone may have some health benefits for all of us. It is a good idea to relieve repetitive actions every 30 minutes or so by taking a break from them. The repetitive action of sitting at the computer and using the light pen should be interrupted with a break so having to get up and answer the phone is okay.
The intense mental concentration that may be a part of computer use for all of us may tend to cause breath-holding or shallow breathing so getting up to aswer the phone would eliviate this
problem thus an added health benfit.
Taking a break from the computer screen can minimize damage to the eyes that could result from sitting too long at a computer.
Getting up from a sitting position is good exercise for everyone's quads.
One's productivity does not decline when frequent short breaks are taken. I have always tried to encourage short breaks for staff plus I try to make sure that staff have different tasks throughout the day to stimulate brainwaves and change up routine. Which should help everyone's overall health.
Yes, the intensity of multi-tasking can be waring on everyone and multi-tasking these days is part of life. So maybe by answering the phone, even if it is often for me, everyone gets to take a short break during their routine tasks.
When Vicki gets back from her surgery and Lisa has some time she will call the company that the phone system was purchased from and we will see if changes can be made. Although, the
vendors and sales people that the library works with will still be using the 423-3900 line due to the fact that it is the official publisized phone number of the library. When the 423-4910 number was actually acquired it was done so for the convenience of calling out for staff and the convenience of those calling in using the 423-3900 not to find the phone line busy.
The intense mental concentration that may be a part of computer use for all of us may tend to cause breath-holding or shallow breathing so getting up to aswer the phone would eliviate this
problem thus an added health benfit.
Taking a break from the computer screen can minimize damage to the eyes that could result from sitting too long at a computer.
Getting up from a sitting position is good exercise for everyone's quads.
One's productivity does not decline when frequent short breaks are taken. I have always tried to encourage short breaks for staff plus I try to make sure that staff have different tasks throughout the day to stimulate brainwaves and change up routine. Which should help everyone's overall health.
Yes, the intensity of multi-tasking can be waring on everyone and multi-tasking these days is part of life. So maybe by answering the phone, even if it is often for me, everyone gets to take a short break during their routine tasks.
When Vicki gets back from her surgery and Lisa has some time she will call the company that the phone system was purchased from and we will see if changes can be made. Although, the
vendors and sales people that the library works with will still be using the 423-3900 line due to the fact that it is the official publisized phone number of the library. When the 423-4910 number was actually acquired it was done so for the convenience of calling out for staff and the convenience of those calling in using the 423-3900 not to find the phone line busy.
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